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Human Resources Coordinator

Thank you for your interest in being on our Administrative team.

Human Resources Coordinator

Job Description

The Human Resources Coordinator is responsible for providing administrative support for the daily operations of Human Resources Department. Works directly with and reports to the Human Resources Director.

Job Duties and Responsibilities:

  • Track employee data (contact information, background and fingerprinting checks, certifications, promotions, etc.). Ensure changes are communicated timely to payroll
  • Perform customer service functions by responding to and directing employee requests and questions
  • Respond to employment verifications
  • Review and respond to unemployment claims with appropriate documentation
  • Review monthly unemployment statements
  • Prepare and set up meetings designed to help employees obtain information and understand company benefits, and other related incentive programs. Ensure distribution of required employee notices
  • Conducts audits of payroll, benefits or other HR programs and recommends improvements
  • Assists with the preparation of the performance review process and termination processes
  • Makes photocopies; processes HR mail, scans and emails documents; and performs other clerical functions
  • Maintain electronic employee files
  • Reviews and processes benefits and 401k information
  • Assists or prepares correspondence as requested
  • Performs other related duties as assigned
  • Assist with new-hire procedures, including organizing employee orientation, creating new electronic employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out
  • Enters preliminary new hire information into HRIS database
  • Processes new hire paperwork for submission to payroll
  • Completes Forms I-9, verifies I-9 documentation and maintains I-9 files
  • Submits online background checks of new employees and coordination with fingerprinting appointments
  • Administer various employee benefits programs, such as group health, dental and vision, and other voluntary and wellness benefits through BenX vendor portal
  • Provide benefits information and explain benefits self-enrollment system with newly eligible employees
  • Enters all new employee information into BenX vendor portal system
  • Ensure benefits changes are communicated timely to payroll for payroll deduction
  • Forward appropriate employee benefits deductions to payroll
  • Assist HR Director in obtaining statistics and information in the annual renewal process of any health and retirement plans that benefit the company
  • Assist HR Director in completing benefits reporting requirements

Required Skills:

  • Strong work ethic
  • Highly organized and efficient worker; skilled at multi-tasking
  • Good time-management skills
  • Positive and personable demeanor
  • Ability to handle stressful situations
  • Excellent verbal and written communication skills
  • Strong organizational skills
  • Proficient in wage and hour laws for Western Washington
  • Technology proficient including MS Office, HR software and HRIS databases
  • Flexibility to travel to local and Regional offices when required
  • Adhere to all company policies and HR confidentiality requirements, employment laws and regulations
  • Professional integrity and sense of responsibility and accountability
  • Reliable and personable; enjoy working with a diverse range of individuals and ensuring employee requirements and needs are met first
  • Willing to take initiative and work independently when needed

Education and Experience:

  • A. A., Certification in in human resources or and/or equivalent experience.
  • Department Administration and coordination experience
  • At least two years related HR and office experience.
  • Knowledge of benefits and 401k reporting

Job Type: Full-time

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