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HR Generalist/ Payroll Specialist

Thank you for your interest in being on our Administrative team.

HR Generalist/ Payroll Specialist

Job Description

With over 45 years of care management experience, villageplan™ has provided only the highest level of care and customer service, made possible only by hiring exceptional industry leaders who represent villageplan’s™ core values, mission, and vision; that everyone should have access to an expert to help them navigate the challenge of caregiving and care services. We do this by changing the way people care for aging loved ones!

We have an exciting opportunity to add an individual with a can-do attitude and the willingness to our HR team to work hard alongside a Care Management organization poised for rapid growth.

The HR Generalist/Payroll Specialist provides administrative and operational support to the Human Resources (HR) department, Director of Human Resources and President, PNW. This position works in conjunction with the Healthcare Recruiters and the Human Resources Coordinator to assist and ensure accurate and complete personnel files, staffing documents, process follow through, report generation and payroll input.

This role ensures proper new hire onboarding and ensures all received HR forms are complete and accurate. This role also functions in an administrative capacity to provide assistance to the front desk administrator and acts as a trusted assistant to the Director of HR and President, PNW. This role will also process the regular bi-weekly payroll, expense reports, and other projects as assigned.

Job Duties and Responsibilities:

Generalist Duties:

  • Conduct regular audits of employee files regarding new hire paperwork; compliance and provides regular updates to HRD and responsible hiring manager regarding any outstanding forms or documents
  • Respond to written and verbal inquiries from a variety of internal and external sources (e.g. answering procedural/policy questions and providing status updates, etc.) for the purpose of providing information
  • Conduct research as requested for the purpose of implementing procedures to maintain compliance with legal requirements, supporting specific projects and/or providing information and assistance to others.
  • Assist with coordinating employee events, communications and company-wide meetings as directed
  • Maintain thorough up to date knowledge company policies and procedures remain current on state and federal employment regulations
  • Provide support to Human Resources coordinator in the areas of employee benefits and compliance reports, benefits reporting requirements and as other HR and operational functions as directed by HRD
  • Administer various employee benefits programs, such as group health, dental and vision, and other voluntary and wellness benefits through BenX vendor portal
  • Provide benefits information and explain benefits self-enrollment system with newly eligible employees
  • Enters all new employee information into Benefits vendor portal system and ensure benefits changes are entered into payroll in a timely manner for payroll deduction
  • Enter appropriate employee benefits deductions to payroll
  • Assist HR Director in obtaining statistics and information in the annual renewal process of any health and retirement plans that benefit the company
  • Maintain high level of confidentiality regarding all sensitive HR matters

Temporary Recruitment Duties Through 10/2021

  • Conducts all caregiver recruitment including job postings and initial screening of all exempt and non-exempt candidates
  • Drafts job postings for exempt and non-exempt positions, utilizing input received from hiring manager, job descriptions and relevant criteria for job postings
  • Conducts searches for qualified candidates according to relevant job criteria, utilizing job boards and
  • Administers caregiver competency exams, employment applications and information regarding the caregiver employment process
  • Reviews and evaluates applicant qualifications or eligibility for positions requiring specified licensing, according to established guidelines and Washington Administrative Codes (WAC)
  • Maintains (Clear Care) applicant tracking system including but not limited to exam results and any relevant candidate information pertinent to the hiring process
  • Notifies candidates regarding advancement/non-advancement in the interview process
  • Initiates and conducts reference and DSHS background checks
  • Schedules new hire orientation, conducts drug screens and provides schedule and attendee information to presenting staff members
  • Compiles and assembles training materials and employment packets as needed
  • Reviews new hire paperwork ensuring all documents are complete and accurate and ensures new hire paperwork is provided to Human Resources and Payroll
  • Participates in regular meetings with department managers to determine current client-to-caregiver ratio for recruitment purposes
  • Works with homecare leadership on incentives and strategies to improve caregiver recruitment and increased retention

Payroll Duties:

  • Work in conjunction with Scheduling Lead to collect and input accurate timesheet data into payroll
  • Enter all PTO, LOA and related time off in HRIS payroll system
  • Accurately process and maintain bi-weekly payroll
  • Streamlines the payroll process; updates and maintain written payroll and policies and procedures
  • Provides timely response to all payroll inquiries from internal and external customers
  • Resolves payroll discrepancies and maintain payroll account balances
  • Maintains payroll reports, including but not limited to quarterly wage and tax summary reports, deductions and contributions, payroll summaries and W4s
  • Prepare and process direct deposits, benefits, and 401k deductions
  • Maintain accurate records of payroll reports, documentation, and transactions
  • Prepare and distribute annual reports such as W4s, quarterly reports, etc.
  • Provides user and issue management support for HRIS payroll system; participates in system maintenance activities during upgrades, module changes and new module implementation
  • Prepare financial reports for accounting and auditing purposes
  • Maintain confidentiality regarding accounting and payroll information
  • Prepare periodic payroll reports for management review
  • Ongoing research to find new methods to increase payroll service performance and improve payroll processes and efficiencies

Required Skills:

  • Technology proficient including MS Office, HR software and HRIS databases
  • Professional integrity and sense of responsibility and accountability
  • Reliable and personable; enjoy working with a diverse range of individuals
  • Willing to take initiative and work independently when needed
  • Highly organized and efficient worker; skilled at multi-tasking
  • Good time-management skills
  • Provide superior customer service with a positive and personable demeanor
  • Ability to handle stressful situations
  • Excellent verbal and written communication skills

Job Type: Full-time 

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